The Board of Education of Grandfield Public Schools I-249, Grandfield, Oklahoma, met at the High School, Room 6 for a Regular meeting on August 13, 2012. The meeting was called to order by Matt Clemmer, Vice-President, at 7:00 p.m., with the notation the board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda.

Members present were: Matt Clemmer, Vice President, Cory Fikes, Clerk, Jason Dean, Member, Mrs. Eva Spaulding, Superintendent

Members absent were: Jeff Coody, President, Mitchel Witt, Member

Others attending the meeting were: Ann Smith, Minutes Clerk, James Vines, High School Principal

Item 2 – Fikes made the motion that the regular minutes of June 25, 2012, special minutes of July 24, 2012, and special minutes of July 31, 2012 be approved as printed, and amend item#23b. in the regular minutes of June 25, 2012, “we vote to approve”. Dean seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes.

Item 3 – Fikes made the motion we vote to approve purchase orders/encumbrances from the General Fund 51-79 and the Building Fund 12-24. Jeff Coody entered at 7:12 p.m. Dean seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 4– Clemmer made the motion we vote to approve Insurance Fund #86 for the 2012-2013 school year and all further insurance payments received for claims from the 5-4-12 event. Dean seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 5 – Clemmer made the motion we vote to approve inter-fund transfer from Building Fund #21 to the Insurance Fund #86 in the amount of $207,459.46. Fikes seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 6 – Fikes made a motion we vote to approve purchase orders #1 and #2 for Insurance Fund. Clemmer seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 7 – Clemmer made a motion we vote to approve SDE Accreditation Summer School/Drivers Ed Report for the 2011-2012 school year. Dean seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 8 – Dean made a motion we vote to approve Concurrent Enrollment Classes for those high school students taking college classes for high school credit for graduation. Fikes seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 9 – Clemmer made a motion we vote to approve Child Nutrition Fund Transfer Agreement for Food Service purchases during the 2012-2013 school year in the amount of $10,000.00. Fikes seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 10 – Fikes made a motion we vote to approve board members, Dean, Witt, and Coody and the superintendent, Mrs. Spaulding to attend the OSSBA Conference in OKC on August 24-26, 2012. Dean seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 11 – Clemmer made a motion we vote to approve OSSBA policies: FNCD harassment, and Bullying regulation, FNCD-P Prohibiting Harassment, Intimidation and FNCD-R Prohibiting Harassment, Intimidation and Bullying investigation procedures, FNCD-E Harassment/Bullying Incident Report Form, EHDF Online Instruction 1 of 4 pages, DPB Substitute Teachers, DABB Records Investigation, and New Cafeteria Meal Policy. Fikes seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 12 – Fikes made a motion we vote to approve copier agreement with Bennett Office for the 2012-2013 school year. Clemmer seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 13 – Fikes made a motion we vote to approve pest control services with Coles Pest Control for the 2012-2013 school year. Dean seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 14 – Clemmer made a motion we vote to approve maintenance supply purchases from Southern Maintenance and Empire Paper with administration discretion for the 2012-2013 school year. Fikes seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 15 –Clemmer made a motion we vote to approve Security Compliance Officer, Eva Spaulding for the 2012-2013 school year. Fikes seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 16 – Clemmer made a motion we vote to approve a committee for the following: Federal and State Programs, Healthy and Fit School Advisory Board and Safe Schools for the 2012-2013 school year. The committee consists of the following people: Sarah Franco, Jolene Rollins, Melissa Diaz, Kathy Baughman, Amy Fikes, James Vines, Ramiro Longoria and Mrs. Spaulding. Dean seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 17 – Fikes made a motion we vote to approve, pursuant to House Bill 1864, to adopt the 1080 school-hours policy for the 2012-2013 school year. Clemmer seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 18 – Fikes made a motion we vote to approve Physical Therapy Service Agreement with Aimee Carter for the 2012-2013 school year. Dean seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 19 – Clemmer made a motion we vote to approve Occupational Therapy Services Agreement with O.T. Works, Bonnie Davis for the 2012-2013 school year in the amount $60.00 per hour/$.45 per mile. Fikes seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 20 – Clemmer made a motion we vote to approve Collaboration Agreement with Community Action Development Corporation for the 2012-2013 school year in the amount of $1,200.00 per child. Fikes seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 21 – No Action Taken.

Item 22 – Clemmer made a motion we vote to approve Activity Fund raiser request from the Ag Dept. for the 2012-2013 school year which consists of the Blue and Gold/DJ’s. Fikes seconded the motion. Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 23 – Fikes made a motion we vote to approve e-rate services contract with Patrick Taylor for the 2012-2013 school year. Dean seconded the motion. Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 24 –Clemmer made a motion we vote to approve year-book services contract with Lindsay Hunt for the 2012-2013 school year. Dean seconded the motion. Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 25 – Fikes made a motion we vote to approve the 2012-2013 Extra Duty Salary Schedule. Clemmer seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 26 – Fikes made a motion we vote to approve the Minimum Salary Schedule which includes $200.00 over state for certified personnel for the 2012-2013 school year. Clemmer seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 27 – Fikes made a motion we vote to approve OSSBA Policy DEE-R Travel and Expense in the amount of $.50 per mile, with documented meal cost “may” be reimbursed for the 2012-2013 school year. Clemmer seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.

Item 28 – Mrs. Spaulding gave her Superintendent report regarding School Finances in the General Fund and the Activity Fund, electronic payments from the State Department of Education and the 2012-2013 schedule.

Item 29 – New Business – Mitchel Witt entered at 8:25 p.m. Grounds, buildings, and gym repairs.

Item 30 - Clemmer made a motion we adjourn at 8:26 p.m. Fikes seconded the motion. The vote was: Dean, yes, Fikes, yes, Clemmer, yes, Coody, yes.